HomeMy WebLinkAbout08-30 A-1_AmendmentToOakGlenAgreementREPORTIRECOMMENDATION TO THE BOARD OF DIRECTORS
OF SAN BERNARDINO COUNTY, CALIFORNIA : ''I *
FLOOD CONTROL DISTRICT-"" " .b
AND RECORD OF ACTION :s .
7 -'r - , J
March 3,2009 ,-.,, I;,:, . - -- , 8 . 7, . : :I I --
- 'I ' ~FROM: VANA R. OLSON, Flood Control Engineer
'7 .:u '2 Flood Control District
SUBJECT: AMENDMENT NO. 1 TO CONTRACT NO. 08-30 WITH YUCAIPA VALLEY
WATER DISTRICT AND CITY OF YUCAIPA FOR OAK GLEN CREEK BASIN
IMPROVEMENT PROJECT
BACKGROUND INFORMATION
The Oak Glen Creek Basin impacts portions of the down stream areas of Oak Glen and Wilson
Creeks. The District, WD and the City desire to cooperate in constructing, operating and
maintaining the Oak Glen Creek Basin Project. The project will improve flood control and
overflow capabilities, passive recreational opportunities, habitat mitigation, and assist the WD
in developing adequate groundwater recharge capabilities to meet the future needs of the
Yucaipa community. The design and construction of these proposed facilities are intended to
reduce the amount of water flow and sediment movement into the downstream areas of Oak Glen
and Wilson Creeks. Each party shall be responsible for the partion of facilities located in their
respective jurisdictions.
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On January 8, 2008, the District's Board of Directors approved Agreement No. 08-30 with WD
and the City in which the District agreed to provide $1,384,000 for the District's share of
construction of the Oak Glen Creek Basin lmprovement Project. This proposed Amendment No.
1 to the agreement for additional funding in the amount of $500,000 increases the District's
participation and allows for the removal of approximately 60,000 cubic yards of material to
complete the project per the plans and specifications. Additional project funding in the amount of
$500,000 from the District was approved by the Flood Control Zone 3 Advisory Committee.
RECOMMENDATION(S)
Approve Amendment No. 1 to Agreement No. 08-30 with the Yucaipa Valley Water District
(WD) and the City of Yucaipa (CITY) in which the San Bernardino County Flood Control
District (District) will provide an additional $500,000 (from $1,384,000 to $1,884,000) for
increased costs related to construction of the Oak Glen Creek Basin lmprovement Project.
(Affected District: Third)
(Presenter: Vana R. Olson, Flood Control Engineer, 387-7906)
Page I of 2
cc: DPW-Walker wl agree I Record of Action of the Board of Directors
Contractor do DPW wl agree
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jll 03106L2009
AGREEMENT N0.0830 A1
ITEM 047
APP
8 .-
BOARD OF DIRECTORS
AMENDMENT NO. 1 TO CONTRACT,NO. 08-30WITH YUCAIPA VALLEY
WATER DISTRICT AND CITY OF YUCAIPA FO.R OAK GLEN CREEK
BASIN IMPROVEMENT PROJECT
MARCH 3,2009
PAGE 2 OF 2
FINANCIAL IMPACT
The total estimated cost for this project is now $6,214,000. The total amount of the Distrjct's cash
contribution towards construction of the project is revised from $1,384,000 to $1,884,000. The
additional $500,000 provided by the District through this Amendment No. 1 will be financed with
funds available in the District's FY 2008i09 Zone 3 budget (RFL 093 093 200 2445 14F02210).
The District will pay the City on a reimbursement bssis affer receipt of an itemized statement.
The City is the lead agency for this project.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Scott M. Runyan, Deputy Csunty Counsel, 387-
9022) on October 30, 2008; Risk Management (John Eisel, Risk Management Assessment
Officer, 386-9024) on October 29, 2008; County Administrative Officer (Tom Forster,
Administrative Analyst, 387-4635) on February 19, 2009.
OFFICIAL USE ONLY
San Bernardino County
Flood Control District
FAS
STANDARD CONTRACl
-
X
Contract Type
Revenue &l Encumbered Unencumbered Other:
Public Works 097 097
Flood Control District Representative Telephone
Melissa Walker 387-81 20
If not encumbered or revenue contract type, provide reason:
Commodity Code Icontract Start i at el Contract End Date 1 Original Amount IAmendment Amoun
New
Change
Cancal
Total Contract Amount
$1,884,000
Flood Control District Dept. Orgn.
THIS AGREEMENT is entered into in the State of California by and between the San Bernardino County Flood Control
District, hereinafter called the SBCFCD, and
Name
City of Yucaipa hereinafter called CITY
Address
34272 Yucaipa Blvd
Vendor Code
Contractor's License No.
Yucaipa CA 92399
Telephone Federal ID No. or Social Security No.
Fund
RFL
Name
Yucaipa Valley Water District hereinafter called WD
Address
12770 Second Street
SC
ObjlRev Source
2445
Yucaipa CA 92399
Telephone Federal ID No. or Social Security No.
909-797-51 17
Dept.
093
Project Name
Oak Glen
Basin Improvements
IT IS HEREBY AGREED AS FOLLOWS:
(Use space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for performance or completion,
determination of satisfactory performance and cause for termination, other terms and conditions, and altach plans, spechkations, and addenda, if any.)
De~t.
$1,384,000
GRCIPROJNOB No.
14F02210
Estimated Payment Total by Fiscal Year
FY Amount IID FY Amount IID
08/09 $500,000 - -
- -
On January 8, 2008 the Board of Directors approved Agreement No. 08-30 with the City of Yucaipa and the Yucaipa
Valley Water District to construct, operate, and maintain the Oak Glen Creek Basin Project for the purpose of providing
enhanced flood control capabilities, passive recreational opportunities, habitat mitigation, and assisting the WD in
developing adequate groundwater recharge capabilities to meet the future needs of the Yucaipa community.
$500,000
Amount
$500,000
Organization
093
This Amendment No. 1 to Agreement No. 08-30 provides the additional funding needed to cover the costs of construction
for the basins. The total additional cost is $500,000 and has been approved by the Flood Control Zone 3 Advisory
Committee.
A
Appr.
200
~uditor/contro//er-~ecorcler use unly
Contract Database FAS
Input Date Keyed By
Contract Number
08-30 A-I
Page 1 of 4
AMENDMENT NO. 1
OAK GLEN CREEK BASINS IMPROVEMENT PROJECT
WHEREAS, the PARTIES agree to amend Section 12(c) of the original AGREEMENT No. 08-30 dated January 8,
2008, as follows:
The SBCFCD has allocated an additional $500,000 in Fiscal Year 2008-09 for the construction phase of
the PROJECT.
This amendment increases the flood control contract amount from $1,384,000 to $1,884,000.
This AGREEMENT shall inure to the benefit of and be binding upon the successors and assigns of all
PARTIES.
The AGREEMENT may be signed in counterparts, each of which shall constitute an original.
All other terms and conditions of the original AGREEMENT shall remain in full force and effect.
IN WITNESS WHEREOF, this AGREEMENT Amendment No. 1 has been fully executed on behalf of the San
Bernardino County Flood Control District, the Yucaipa Valley Water District, and the City of Yucaipa by their duly
authorized representatives.
SAN BERNARDINO COUNTY
Dated: -m08&
SIGNED AND CERTIFIED THAT A COPY OF THIS
DOCUMENT HAS BEEN DELIVERED TO THE
CHAIRMAN OF THE BOARD
Date I Date 1 Date t /O 05 I
Oak Glen Creek Basin-Amend Page 2 of 4
AMENDMENT NO. 1
OAK GLEN CREEK BASINS IMPROVEMENT PROJECT
IN WITNESS WHEREOF, this AGREEMENT Amendment No. 1 has been fully executed on behalf of the San
Bernardino County Flood Control District, the Yucaipa Valley Water District, and the City of Yucaipa by their duly
authorized representatives.
YUCAIPA VALLEY WAJER DISTRICT
ny, contractor, etc.)
I
fam'e"fl,Ml~d@l~~ Jay Bwll
(Print or type name of person signing contract)
Title President. Board of Directors
(Print or Type)
Dated: 02/04/2009
Address 12770 Second Street
Yucai~a CA 92399
b
Legal Counsel Notary I'
Approved as to Legal Form
Date I Date
Attested by Notary
Oak Glen Creek Basin-Amend Page 3 of 4
AMENDMENT NO. 1
OAK GLEN CREEK BASINS IMPROVEMENT PROJECT
IN WITNESS WHEREOF, this AGREEMENT Amendment No. 1 has been fully executed on behalf of the San
Bernardino County Flood Control District, the Yucaipa Valley Water District, and the City of Yucaipa by their duly
authorized representatives.
CITY OF YUCAIPA
By its Authorized Representatives:
Dick Riddell, Mayor Date
General ~ervidsl City Clerk
City of Yucaipa
APPROVED AS TO FORM: &f
City Attorney Date
City of Yucaipa
APPROVED AS TO
CONTENT:
Greg Franklin Date
Administrative Services
Officer
City of Yucaipa
Date
/2/50)0 y
William Hemsley, Date
Director of Public
WorksICity Engineer
Oak Glen Creek Basin-Amend Page 4 of 4